Code of Conduct

For Karumah Inc. Board of Management

Purpose of Code of Conduct

This code sets out relevant standards expected of the Board Members of Karumah Incorporated in order to maintain the highest standards of integrity and leadership. It will ensure Karumah Incorporated is effective, open and accountable.

In regards to legal and ethical responsibilities, Board of Management: Must act honestly, exercise due caution and be willing to consider professional advice on any matter in which they do not have expertise.

Must administer the organisation and its assets in the interest of current and future stakeholders.

Must not gain financially, or in other material ways, including families and friends, from association with the Board of Management. This includes using his/her status on the Board of Management to gain advantage from any other organisation. The Board of Management should ensure there are clear written policies on claiming expenses by Board of Management.

Must not act in a manner that may damage or undermine the reputation of Karumah Incorporated or the staff and must not take part in an activity which is in conflict with the Incorporations objectives.

Must make decisions together and take joint responsibility for those decisions. Where one Board member or small group of members is authorised to speak or take action on behalf of the Incorporation, it is a matter for all members to decide together. This decision needs to be recorded in a written format (minuted).

Must formulate and review regularly Karumah Incorporated's vision, values and long-term strategy as well as policies.

Must, with the help of the Chairperson and professional advisors, ensure that Karumah Incorporated complies with all legal requirements and that they exercise overall control over the Incorporation's financial affairs.

Must be familiar with and regularly review the rules and constitution of Karumah Incorporated. Any changes must be made in accordance with legal requirements.

Must strive to attend all meetings of Karumah Incorporated regularly, ensuring they are familiar with the issues to be discussed, enabling them to contribute appropriately and effectively.

Must ensure that any confidential information or material provided or discussed at the meetings, remain confidential and only within the scope of the meeting.

Must ensure that the Board of Management is properly constituted, balanced and competent. This includes clear procedures for selection, election (including office-bearers), training and if necessary removal.